This meeting could not be recorded due to audio recording limitations.
211 Presentation slides:
December 7 Hospital Meeting Notes
See slides for additional information.
Hospital meeting format and frequency: We are looking at changing the structure and frequency of all of our meetings. We discussed how often we would like to meet, and what we would like to work on. It was discussed that the hospital group would like to meet no less than quarterly. We also brainstormed ideas for workgroups to get some work done on important coalition topics, which is summarized in the membership meeting notes below. Jennifer will distribute a survey to help inform these changes and we will discuss at our next meeting.
The coalition surge test is still a no notice exercise but will be around the same time this year as it was last year (late February/early March). We still need volunteer hospitals to simulate evacuation to meet our evacuation minimum of 444 patients. We will be adding injects to the exercise to better engage public health and emergency management.
We discussed WI Trac issues with using the wrong event templates (ie using an MCI template to distribute situational awareness updates). ***Update*** NICU and Labor and Delivery categories have been added to the bed count events in WI Trac, but do not appear on the main dashboard at this time.
Membership meeting notes
Aurielle Smith has resigned from her position as trauma rep effective at the end of 2018. She will be leaving her position at UW Health to pursue other opportunities. Karen Munt at Meriter retires from full time status at the end of the year, with a full retirement date in spring. Good luck to both of these valuable partners in their future endeavors!
There has been very strong interest in the Center for Domestic Preparedness Wisconsin Week trip scheduled for April 28 – May 4, 2019. There are many more interested parties than available seats, especially in our region. Anyone filling out the preregistration survey at this point is unlikely to get a seat. Remember that individuals can apply independently for CDP’s courses year-round.
211 Presentation- See slides. Reach out to Charlene Mouille, with questions or to establish or strengthen your relationship with 211. firstname.lastname@example.org
Please keep your coalition phone book info up to date. You received the link for this secured document in an email from Jennifer on November 20. This link is not publicly available to protect the information.
Emergency Power Facility Assessment Tool Update (EPFAT)- You must download a security certificate to access this website, which is difficult because the needed certificate is found on the website. Jennifer reached out to US Army Corps of Engineers to explain why this extra step was an additional barrier to sharing this information, and continues to provide feedback on the situation. If your IT department can install this certificate for you, you can upload your information regarding back up power into EPFAT. Certificate is found at
The coalition is looking to revamp the meeting structure and schedule for next year after receiving feedback and learning of best practices in other coalitions. We are looking at only meeting as a large group 1-2x/yr, and having specialized groups meet throughout the year, representing certain disciplines (CMS partners, county jurisdiction like public health and emergency management, etc.). We are also looking at establishing workgroups that would be led by volunteers within the coalition to make progress on specialized plans and topics. Ideas for these work groups include evacuation, supply chain, PEDs, pandemic planning, critical transportation, public health emergency preparedness grant deliverables, critical access hospital regulatory requirements, mental health. Jennifer will develop and distribute a survey to gather input on how partners would like this to look and we will discuss at the February meeting.
SCWIHERC and SCRTAC applied for an opioid minigrant for $40000 and were approved for $35000. This fund will support prescriber education for surgical patients on appropriate dose quantity and strength of narcotics prescribed based on their situation. This project is being led by the Surgical Collaborative of Wisconsin. Once developed, information on how to access this education will be distributed by Jennifer.
Regional Medical Coordination- UW Hospital has formally agreed to act as our regional medical coordinating center. An MOU is being drafted to formalize this relationship. We will start looking at borrowing EMS training materials from Dane County (where this procedure has been operational for almost two years) to share with the rest of the region.
Stop the Bleed- We have 15 classroom kits remaining. Our training has been used so often that it is starting to show signs of wear and tear. We will be purchasing a larger cache of training materials and will have a set to be permanently housed within each county of the region if they request it.
SCRTAC coordinator Dan Williams gave a presentation on falls prevention and a pilot project being conducted in Northeast Wisconsin, using an application called JotForm. Review the slides on this information, the Youtube video we viewed is embedded in the slides. Our next step is to hold a listening session with all involved stakeholders to discuss the best way to develop, use, and process referrals from this project.
Two recent Ebola-related exercises were conducted in our region. St. Mary’s Madison, Baraboo EMS, and Public Health Madison Dane County shared lessons learned from their Joint WI/MN Ebola Transport Full Scale Exercise, and UW Health shared lessons learned from their Special Pathogens Response Full Scale Exercise.
We did not have a lot of time to discuss lessons learned from real events, but will resume the conversation in February.
Donna Haugom, Jefferson County EM
Gail Scott, Jefferson County Health Dept
Lynda Brereton, St. Mary’s Madison
Sam LaMuro, Fort Healthcare
Asa Rowan, Beloit Area Community Health Center,
Karen Sell, Columbus Community Hospital
Aurielle Smith, UW Health/ WI DHS
Jim Todd, SSM Health at Home
Dave Larson, Madison VA
Karen Munt, Meriter
Nikki Salas, Watertown Reg Med Ctr
Jim Acker, Watertown FD
Marla Noordhof, Beaver Dam Community Hospital
Joni Marty, Green County PH
Sharon Foley, Divine Savior Healthcare
Christal Foreyt, Gundersen Boscobel
Sue Matye, Iowa County Health Dept
David Pluymers, Rock County PH
Barbara Kuska, Beloit Health System
Michael Stephens, UW Health Univ Hospital
Ben Eithun, UW Health AFCH
Casey Farnum, UW Health Univ Hospital
John Rago, Baraboo EMS
Sarah Mattes, Public Health Madison Dane County
Doug Hill, Crisis Standards of Care Coordinator
Kathy Johnson, Columbia County EM
Tanna McKeon, Green County EM
Mike Lohmeier, SCWIHERC Medical Advisor
Jessie Phalen, Sauk County Health Dept
Carol Quest, Watertown Health Dept
Lisa Pickarts, Sauk Prairie Hospital
Jeff Kindrai, Grant County Health Dept
Tina Strandlie, Stoughton Hospital
Tracy Buchman, Stoughton Hospital
Bob Swenarski, St. Mary’s Janesville
Tom Ellison, UW Health Trauma
Joe Meagher, Dodge County EM
Dan Williams, SCRTAC, Madison FD
Steve Haskell, UW Health
Alison Hanaman, Edgerton Hospital
Bill Ritzer, Reedsburg Area Med Ctr
Brian Allen, Southwest Health
Patrick Monckton, Southwest Health
Casi Frie, St. Clare Baraboo
Elisa Stott, Beloit, Beaver Dam, Edgerton
Judy Nowicki, Gundersen Moundview
Sharon Warden, Mile Bluff MC
Abby Sauer, Dodge County PH
Alice Salli, Mendota Mental Health
Allison Davey, Marquette County PH
Erin Hastert- Lafayette Co PH
Kelly Lapp- St. Clare Baraboo
Rachel, Beaver Dam Community Hospital
Sally Blackbourn, Memorial Hospital of Lafayette County
Stephanie Alami, Central WI Center
Susan Lorenz, Columbia County PH
Carrie Meier, Dane County EM/EMS