June 7, 2019 Meeting Notes
Reminders and Updates: The Match Survey is due June 30 for any real events or exercises in which your hospital was a primary player/responder. We use this data to document in kind support because ASPR requires that we match a percentage of our grant funding through in-kind support. If you have your AAR handy, this should take you less than 10 minutes.
Next WISCOM roll call will be June 18, so we can do a radio check for our exercise on June 19. Jennifer will send you a heads up like usual.
We discussed the upcoming SCWIHERC MCI Surge Functional Exercise. Exercise document packets were available at the meeting for attendees. Each packet contains the ExPlan, Controller/Evaluator Handbook, the Master Scenario Events List, the Exercise Evaluation Guides, the Player Briefing, the Communications Plan, a facility sign-in sheet, a Regional Medical Coordination map, and a paper patient packet customized for each facility. The docs will also be emailed out a few days before the exercise, including the communications plan which already needs updates. If you did not attend the meeting in person, Jennifer will mail the packet to you. The controller evaluator briefing will be June 13 at 9:30, and we will have a briefing the morning of the exercise as well.
We discussed the future of the hospital workgroup. Hospital members agreed there is still value to the workgroup. We will include topics like open discussions on hospital-focused lessons learned, regulatory/accreditation compliance, and other topics that come up.
Christal Foreyt discussed the Center for Domestic Preparedness HERT course and talked about opportunities for HAZMAT training and education, and decon team recruitment. We discussed the opportunity for a HAZMAT mutual aid team when a hospital doesn’t have enough internal staff to do a large scale decon operation. We also discussed the need for hospitals to be doing decon drills with their local fire departments. The hospital workgroup will follow up on this topic in the future.
Kyle Schaefer debriefed the SIMCOM 2019 exercise. Our region did a great job responding to WISCOM roll call as part of SIMCOM, we had the highest response rate of the seven regions in the state. This roll call included flipping to the encrypted channel, and we learned a few things about how the encrypted channel works. Kyle and Bill Tyler may follow up with any information learned from the vendors on this.
Save the Date: The SCWIHERC Closed POD (point of dispensing) Workshop will be September 26. This will have a presentation on closed POD planning and operations, a panel of representatives from healthcare, a university, and a private business talking about their closed PODS including opportunities for Q&A, and a tabletop exercise with local public health reps to help facilities at all stages of the closed POD planning process.
A reminder that the SCWIHERC MCI Surge Functional Exercise is June 19. There will be many WI Trac alerts that go out that morning, apologies in advance for any alert fatigue. It should be a great opportunity to illustrate SCWIHERC response operations and the regional medical coordination plan, as well as how WI Trac supports information sharing and situational awareness during an incident.
Doodle Polls will be sent out to determine future dates for workgroup meetings. Until each meeting establishes its own agenda and meeting schedule, we will lump similarly themed workgroups to make the most of partner’s travel:
Special pathogens-public health emergency preparedness (PHEP)-special populations planning.
We discussed and clarified portions of the response plan. ASPR will expect all core disciplines sign off on the plan in the future.
We discussed regional training needs. ASPR places a significant emphasis on training in the new grant, and we have to submit tentative training plans for the year to ASPR by July 31. We also discussed strategies for improving attendance at trainings, as it is not fiscally responsible to offer trainings that are less than 20% full. In the future, SCWIHERC may consider subsidizing travel to trainings to assist partners in attending. A tentative training plan was drafted based on the results of the training needs assessment conducted in late fall/winter 2018, Jennifer will coordinate with other regions to bring these trainings to our region or elsewhere in the state. See meeting slides for details.
Erica Kane from Emergency Medical Services for Children shared a presentation, including EMSC performance measure data for region 5. EMSC also has resources available for pediatric patients, such as comfort kits and pediatric prehospital care guides. Erica can be reached at firstname.lastname@example.org and refer to the slides and their website: https://www.chawisconsin.org/initiatives/emergency-care/emergency-medical-services-for-children/
We talked about measles preparedness for anticipated measles cases in the state. The incident/case response flowchart shared by Public Health Madison Dane County will be distributed by email to the WALHDAB group and public health representatives. We also discussed getting ahead of taking care of our first responder community and others who may be exposed without adequate PPE. All questions should be directed to your local public health officer. The WI DHS Bureau of Communicable Diseases is working on some uniform guidelines and communications resources. The most up to date information from WI DHS can always be found at https://www.dhs.wisconsin.gov/immunization/measles.htm including guidance at the bottom for public health and healthcare organizations.
Cassidy Walsh gave an introduction to the Inventory Management and Tracking System available to health departments for medical countermeasures tracking. More information is at https://www.phe.gov/about/sns/Pages/imats.aspx and in this flyer:
We introduced Kim Cox, the new HPP-PHEP program coordinator for WI DHS. She gave some updates from WI DHS including new staff and some new requirements from our new ASPR HPP Cooperative Agreement that starts July 1, 2019. Jennifer also shared some new requirements of note to the membership. See meeting slides for details.
Svea Erlandson, WI DHS State Training and Exercise Coordinator, gave the region an introduction to the Dells-Delton Area Response Exercise Series (DARES) being planned. This is WEM’s capstone exercise for 2020 (2016 was Miles Paratus, 2018 was Dark Sky). With this exercise taking place in our region, and its scenarios involving mass casualty incidents, medical surge, family assistance centers, and mass fatality management. With the unique mix of permanent residents and seasonal visitors to the Dells area, our health partners have a unique opportunity to take advantage of multiple training and exercise opportunities through this series. Contact Jennifer to see the slides shared on DARES. Svea can be reached at email@example.com
Jeff Kindrai- Grant County PH
Sam LaMuro- Fort Healthcare
Gail Scott- Jefferson CO PH
Elizabeth Chilsen- Jefferson Co PH
Donna Haugom- Jefferson Co EM
Jim Acker- Watertown Fire
Alison Chouinard- Rock County PH
Asa Rowan- Community Health Systems
Mary Crowley- Juneau Co PH
Mike Lohmeier- SCWIHERC/UW Health
Jeff Ethington- UW Organ and Tissue Donation
Joni Marty- Green Co PH
Tanna McKeon- Green Co EM
Jane Gervais- Adams Co EM
Nathan Bubenzer- Meriter
Erica Kane- EMSC/CHAW
Libby Halma- EMSC/CHAW
Marla Noordhof- Beaver Dam Community Hospital
Doug Voegeli- PH Madison Dane Co
Sharon Warden- Mile Bluff Medical Center
Christal Foreyt- Gunderson Boscobel Hospital and Clinics
Sharon Foley- Divine Savior Healthcare
Angie Cohen- Grant Regional Health Center
Amy Hollis- Monroe Clinic
Jill Lenz- Columbia Co PH
Tracy Buchman- Stoughton Hospital
Tina Strandlie- Stoughton Hospital
Dave Larson- Madison VA
Cassidy Walsh- Sauk Co PH
Joe Meagher- Dodge Co EM
Jennifer Justus- Mercy Walworth
Mandy McGowan- UnityPoint at Home
Karen Sell- Columbus Community Hospital
Juan Cullum- Mercyhealth Janesville
Stephanie Kuschel- NIPARC
Ron Krause- Mercyhealth
Kyle Schaefer- UW Hospital
Mike Stephens- UW Hospital
Steve Haskell- UW Hospital
Ben EIthun- UW Health AFCH
Barb Kuska- Beloit Health System
Lynda Brereton St. Mary’s Madison
Stephanie Lehmann- SSM Health
Bob Swenarski- St. Mary’s Janesville
Jon Erdmann- Divine Savior Healthcare
Tom Eliison- UW Health
Dan Williams- SCRTAC
Bill Brotzman- Badger Prairie Healthcare Center
Kim Cox- WI DHS OPEHC
Svea Erlandson- WI DHS OPEHC
Alice Salli- Mendota Mental Health
Allison Davey- Marquette Co PH
Bill Ritzer- Reedsburg Area Medical Center
Brian Allen- Southwest Health
Carmen Luther- Reedsburg Area Medical Center
Elisa Stott- Beaver Dam CH, Beloit MH, Edgerton HHS
Lisa Pickarts- Sauk Prairie Hospital
Sally Blackbourn- Memorial Hospital of Lafayette County
Samantha Marcelain- Gundersen Moundview Hospital
Sharon Rateike- St. Mary’s Janesville
Suzanne Schreiner- Adams Co PH
Sean Marquis- Mercyhealth