February 3, 2017 Membership Meeting Notes

Posted on by schcc

Meeting Notes from February 3

Adobe Connect Recording Archived: https://connect.wisconsin.gov/p8b69q1a3zs/

(If a window pops up and you are asked for your connect.wisconsin.gov credentials, just click cancel. Once the window loads, in the upper left hand corner under filter events uncheck “chat messages” and “slide changes” and you will see each agenda topic bookmarked to make navigating the recording easier. Click on each “collaboration” tab to see the bookmarks.) Also- my apologies, I forgot to start recording until about 5 minutes in, the topics missed in the recording were the WISCOM SME Update and the update on the Wisconsin Hospital Mutual Aid MOU

Hospital

  1. WISCOM Subject Matter Expert (SME) Update: Our SME is Bill Tyler, and by now he has attempted contact with all hospitals in our region. The project takes a two-step approach. First step is technical assessment of equipment done by Bill to make sure it’s working. Second step is training personnel including a WISCOM Champion in each hospital to continue the training program long-term. Bill can be reached at (608)314-6265 or tylerw3212@gmail.com
  2. Update on Wisconsin Hospital Mutual Aid MOU: Once signed, is effective for five years. Blank MOU is included with these notes. 
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    Wisconsin Hospital Mutual Aid MOU

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  3. PAPR update: Grainger is unable to give us a coalition rate for PAPR supplies at this time. PAPR information from December is attached to these notes.
  4. WI Trac Update: Daily bed count update expectation memo was distributed a few weeks ago. Please update your bed counts at least daily. Please respond to MCI alerts (real and drill) within 15 minutes and bed poll alerts (real and drill) within 4 hours. Also, be aware that informational banners may be posted on WI Trac. Please inform Jennifer of any concerns or training needs.
  5. Match Survey Update: this survey is used to collect exercise and real event data from hospitals. The Wisconsin Healthcare Emergency Preparedness Program (WHEPP) uses it to secure federal grant funding from the Assistant Secretary for Preparedness and Response (ASPR). Please fill out this survey for any exercise or real event involving your hospital since July 1, 2016. If you are unsure whether you’ve completed this for an exercise or event already, contact Jennifer. A blank PDF of the survey for gathering data prior to submission is attached. Survey link: https://www.surveygizmo.com/s3/3321278/FY-16-17-WHEPP-Exercise-and-Real-Event-Report-F-02007-01-2017

General Membership

  1. Regional Evacuation Tabletop Exercise: Thursday, April 6, 2017, location TBD in Madison. Please see exercise flyer for details (not attached, coming in a separate email). Please share exercise flyer with your partners, we would like to see participation from hospitals, EMS, emergency management, public health, trauma, long-term care, clinics, law enforcement, fire, etc. The exercise registration link is embedded in the flyer, please have every individual attending register to ensure adequate venue size and food. Please reference Adobe Connect session link for exercise specifics. A separate Doodle poll will go out to help us in selecting a week in May to designate as evacuation functional/full-scale exercise week for partners who want to do this exercise in their facility.
  2. We had a presentation from Steve Kirschbaum at Swedish American Health System, talking about the evacuation exercise they did this fall. We had several requests for Steve to share the contents of their evacuation kits, and Karen Munt of UPH Meriter also shared the contents of their evacuation kits, both are detailed in this document. Our SCHCC Chair, Marisa Bartlett also talked about her experiences at the healthcare coalition level in helping with the response at St. John’s in Joplin, MO after the tornado hit in 2011. We then broke into small groups to discuss what we should integrate into our exercises and regional response plans. Some themes: Transportation, patient tracking, including fire depts. and law enforcement, regional medical coordination, knowing your partners for mutual aid, communication between all partners, knowing your local assets.
  3. Regional hazard vulnerability assessment (HVA) update: Jennifer presented the regional HVA from last year, which was a leaner assessment than we need to do this year. The Board will work on the HVA document and then share with the coalition for input prior to submitting to WHEPP. We will use the HVA data collected last year to inform this year’s results.
  4. Jennifer and Doug Voegeli (SCHCC Executive Board and Public Health Madison Dane County) attended the MESH Healthcare Coalition Conference and shared some thoughts and insights from that. See Adobe Connect recording for specifics.
  5. Training Updates:
    1. The coalition still has 27 DQE seats for decontamination training and/or facility evacuation training. Please contact Jennifer if interested.
    2. Please send us any microgrant training requests you might have. Include What- Which training would you like to offer? Who- Who is the audience served in this training? Where- What kind of venue is needed and in what area of the region? How much- what is the approximate cost of the training?
    3. Update on WHEPP Week at Center for Domestic Preparedness in Anniston, AL, August 27-September 2, 2017 (dates include travel): Please email Jennifer expressing your interest by Friday, February 24. Include your name, email, title, agency, and which course you are interested in (rank preference if more than one). Starting in April, watch for emails from Tracey Froiland, Region 6 coordinator, who will help you get registered with CDP and start arranging your travel. In the meantime, secure permission from your employer to attend, and work on course prerequisites. Courses offered are Healthcare Leadership for Mass Casualty Incidents (HCL), Hospital Emergency Response Team with Train the Trainer (HERT), Emergency Medical Operations for CBRNE Incidents. https://cdp.dhs.gov/find-training/courses
    4. WHEPP is exploring using carryover grant funding to fund the following courses throughout the state: Hospital Incident Command System (HICS), Certified Hospital Emergency Coordinator (CHEC), Basic and Advanced Disaster Life Support (BDLS/ADLS), Trauma Outcomes and Performance Improvement Course (TOPIC). Not all courses will necessarily be available in our region but many are expected to be scheduled somewhere in the state. Jennifer will share more information as it becomes available.
  6. CMS Final Rule: 17 sectors of healthcare that receive Medicare payments are required to comply by November 16, 2017. We invite members of these sectors into the coalition, please share coalition information about meetings, trainings, and exercises with your partners in these sectors. https://www.cms.gov/Medicare/Provider-Enrollment-and-Certification/SurveyCertEmergPrep/Emergency-Prep-Rule.html
  7. Announcements: We are working on overhauling the SCHCC website into a useful tool for all partners. Please be patient with us, expected completion date of April. Training opportunities: Active Shooter Conference in Fond du Lac February 22-23, open to first responders only please. Also, Governor’s Conference on Emergency Management is March 8-9 in Wisconsin Dells, more info: https://wigcot.eventsair.com/QuickEventWebsitePortal/2017gcwem/wem17

Attendance for February 3 SCHCC Meeting:
Hospital:
Marisa Bartlett UW Health
Karen Munt, UPH Meriter
Benjamin Geppi, Beaver Dam Community Hospital, Stoughton Hospital
Paul Hable, Fort Health Care
Karen Sell, Columbus Community Hospital
Sheryl Rucker, Edgerton Hospital
Becky Schambow, Southwest Health
Wendi Stitzer, Gundersen Boscobel
Angie Cohen, Grant Regional Health Center
Bob Swenarski, SSM Health St. Mary’s Janesville
Jon Erdmann, Divine Savior Portage
Lisa Pickarts, Sauk Prairie Healthcare
Kevin Kennedy, Mercy Health Walworth
Nicole Salas Watertown Regional Medical Center
Brenda Koehler-Borchardt, Watertown Regional Medical Center
Lynda Brereton, St. Mary’s Madison
Barb Kuska, Beloit Memorial Hospital
Kristen Audet, UW Health
Bill Ritzer, Reedsburg Area Medical Center
Brian Cushman, Upland Hills Health
Kelly Lapp, St. Clare Baraboo
Lyle Kratochwill, Richland Hospital
Mary Austin, Monroe Clinic
Mary Crowley, Mile Bluff Medical Center
Patty Walgenbach, Waupun Memorial
Bobbie Vossekuil, Waupun Memorial
Sally Blackbourn, Memorial Hospital Lafayette County
General Membership:
Billee Bayou, DHS/DPH/OPEHC
Brenda Borchardt, Watertown Regional Medical Center
Nikki Salas, Watertown Regional Medical Center
Lynda Brereton, St. Mary’s Madison
Karen Munt, UPH Meriter
Benjamin Geppi, Beaver Dam Community Hospital, Stoughton Hospital
Barb Kuska, Beloit Memorial Hospital
Asa Rowan, Beloit Area Community Health
Tanna McKeon, Green Co. EM
Joni Marty, Green Co. PH
Kevin Kennedy, Mercy Health Walworth
Karen Sell, Columbus Community Hospital
Paul Hable, Fort Health Care
Angie Cohen, Grant Regional Health Center
Becky Schambow, Southwest Health Platteville
Wendi Stitzer, Gundersen Boscobel
Bob Swenarski, St. Mary’s Janesville
Jon Erdmann, Divine Savior Portage
Alison Chounard, Rock County PH
Jeff Kindrai, Grant County PH
Doug Voegeli, Madison Dane County PH
Stanek, Richland County PH
Sue Matye Iowa County PH
Annie Timmerman, Lafayette County PH
Carol Quest, Watertown PH
Michael Lohmeier, SCHCC medical advisor
Donna Haugom, Jefferson County EM
Gail Scott, Jefferson County PH
Cassidy Walsh, Sauk County PH
Sarah Grosshuesch, Adams County PH
Lee Bartinek, Adams County PH
John Rago, Baraboo EMS
Dan Williams, SCRTAC
Sheryl Rucker, Edgerton Hospital
Tristen Jordan, Madison Dane County PH
Marisa Bartlett, UW Health
Kristen Audet, UW Health
Joe Meagher, Dodge County EM
Bill Ritzer, Reedsburg Area Medical Center
Brian Cushman, Upland Hills Health
Kelly Lapp, St. Clare Baraboo
Lyle Kratochwill, Richland Hospital
Mary Austin, Monroe Clinic
Mary Crowley, Mile Bluff Medical Center
Patty Walgenbach, Waupun Memorial
Bobbie Vossekuil, Waupun Memorial
Jane Gervais, Adams County EM
Jayme Schenk, Marquette County EM
Ryan Avery, American Red Cross
Sancee Siebold, Rock County PH
Tana Buss, UW Health
Carrie Meier, Dane County EM
Tina Sullivan, Juneau County PH